Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Lima-Peru. An administrative assistant is a multifaceted professional who facilitates the day-to-day operations of the office, ensuring that everything runs smoothly and efficiently, providing support in a variety of tasks ranging from document and communications management to logistics coordination and customer service.

Being a part of Teltonika IoT Group, we strive to become a global leader in developing and manufacturing unique IoT solutions that help people. We are open-minded and ready to establish the best environment for creative and ambitious professionals who are eager to join a company that creates a high added value for the world.

In this role, you will:

• Prepare quotes for national and international shipments
• Prepare and upload Excel files with IMEI information to the OSIPTEL portal, and ensure data accuracy and compliance with OSIPTEL requirements.
• Send documentation to the outsourcing provider
• Generate payment links in the OPEN PAY platform, requested by sales representatives (in Soles or US Dollars), and inform the sales representatives by email, and maintain records of payment and confirmations.
• Record and file employee vacation requests and medical leave.
• Personalize messages for employee’s important dates and ensure timely delivery (welcome, birthdays, anniversary, etc.)
• Request the renewal of Life Insurance and inclusion
• Ensure data accuracy (Life Insurance) and compliance with MINTRA requirements.")
• Review and enter vacations, medical leave, or permits in the DICON attendance system, and send the information to the direct supervisors of each area.
• Monitor inventory levels and anticipate needs, by requesting monthly supplies of cleaning and office supplies
• Review office requirements, maintenance, and scheduled events, evaluate supplier options, obtain quotes and ensure cost-effectiveness.
• Perform other administrative tasks as needed
• Maintain confidentiality of employee data.
• Ensure compliance with company policies and legal regulations.

What we expect of you: 

• Have technical or university education in administration or related fields
• Experience in administrative and support areas (2+ years)

• Have excellent skills in working with Microsoft Office programs (Word, Excel,PowerPoint, Outlook) and ERP systems
• Organization, effective communication, discretion and confidentiality, problem-solving skills, and teamwork are all essential qualities for an administrative assistant
• Good English level is a plus for the position.

What we offer: 

• Competitive salary matching your skillset and experience in the market;
• Work week from Monday to Friday, 9 AM to 6 PM, on-site (the office is located in Miraflores, Lima-Peru)
• Training: onboarding on Teltonika‘s internal systems, sales process, product related topics; providing constant necessary materials, and providing a continuous feedback to unlock more of your potential
• Great opportunities to grow in a strong and rapidly expanding company.
• Dynamic, challenging work environment and cooperation-based internal culture.
• Caring and supportive team: we constantly seek our employees to have better leadership while regularly sending our managers to external coaching sessions; conducting Annual Employee Engagement surveys; other Management, HR initiatives to help scale business and personal goals better.

We will only contact selected candidates.